School Level Family Engagement Plan 2017-2018


School Level Family Engagement Plan 2017-2018

Church Hill Intermediate School

Church Hill, TN 37642



Each Title I school is required to establish a Family and Community Engagement Committee.  To the extent possible, the Family and Community Engagement Committee will be a demographic representation of the school.  The school-level Family and Community Engagement Committee will be responsible for:

  • Developing, implementing, and assessing the school-level Family Engagement Policy.

  • Determining what action needs to be taken, if any, to plan and increase participation in family engagement activities.

  • Identifying barriers to participation in family engagement activities.

  • When applicable, integrating parent involvement activities with existing community agencies such as Tennessee Early Intervention Services, Head Start, preschools (public and private), etc.

  • Our committee will meet at least three times this school year to discuss expenditures, plan events, develop our Family Engagement Plan, etc. The Family Engagement Coordinator for our school is Tracie Hill. She can be contacted by email at or by calling the school at 423-357-0252.


Additionally, each school will:

  • Annually distribute the Home-School Compact to families at the beginning of each school year.  Discuss the Home-School Compact with parents and students at parent-teacher conferences.  The compact will also be posted online on the county and school-level websites.

  • Convene an annual parent meeting following State and Federal Guidelines.

  • Address the importance of communication between teachers and parents

    • provide at least two parent-teacher conference dates to address student progress

    • provide frequent child progress reports for parents

    • provide parents with reasonable access to staff through phone numbers, emails and scheduled meetings

    • opportunities to volunteer and participate in their child's class

    • opportunities to observe classroom activities following school procedures

  • Provide parents with materials to help parents work with their children to improve academic achievement

    • make the Parent Lending Library easily accessible to parents

    • promote the use of the Lending Library through newsletters, websites, and classroom communication.

  • Provide at least two parent training and activities designed to increase parents' capacity to help with learning at home.

    • Focus on strategies to improve homework, attendance, and discipline.

    • Convene at varying times to accommodate family schedules.

    • Invite all families to attend activities through written and verbal notice.

    • To the extent practicable, the school will provide full opportunities for participation of parents with limited English proficiency, parents with disabilities and parents of migratory child.

      • The first event will be held on August 3, 2017 from 4:00 p.m. - 6:00 p.m.. This night will be our school's Meet the Teacher - Back to School Bash as well as our annual Title 1 meeting. The purpose of the event will be to inform parents, students, and all stakeholder of our school's Title I status and what that means. We will also discuss upcoming events and our family lending library.

      • The second event will be our Literacy Event, which will focus on equiping parents of our Tier 2 and Tier 3 Reading students with strategies to help their children improve their reading fluency.

      • The third event will be and will focus on TNReady testing. The purpose of this event is to inform parents of the new standards and TNReady testing dates and format. Test taking tips will be shared with parents as well as other test preparation ideas. Our Family Book Fair Night will be held on the same night.

      • We will also be hosting a Career Awareness Event during the second semester.

      • The fourth event will be held in March and will focus on equipping parents with strategies to help their children improve their math skills.


  • Provide parents with a student handbook at the beginning of each year to provide information on

    • procedures to learn about the course of study for their child and have access to all learning materials.

    • the right to access their child's official records.

  • Utilize the Family Engagement Coordinator for technical assistance on policy development

  • Provide parents with written procedures on how to access the Parent Involvement Policy, the Hawkins County Schools Family Engagement Plan, and curriculum.

  • Increase parents' capacity to become involved in the educational process by presenting information in a timely manner and through various means to include information such as

    • a written description and explanation of the curriculum in use at the school.

    • the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet.

    • State's academic content standards.

    • State student academic achievement standards.

    • State and local academic assessments, the requirements of parent involvement.

    • How to monitor a child's progress and work with educators to improve the achievement of their child.

      • Students take home progress reports between grade cards being sent home every nine weeks which is to be signed by the caregiver and returned to the teacher.

      • IEP meetings are also conducted as needed for students with special needs.

      • We will be hosting a Skyward Parent Training Session in September to assist parents with utilizing the Skyward system to monitor their children's grades, attendance, etc.

      • Each team will be hosting  a family engagement event during the first semester.

      • CHIS will host two parent-teacher conferences this school year. The first conference will be held on Tuesday, September 12, 2017 from 3:15 p.m. - 6:15 p.m. The second conference will be held on Tuesday, April 3 from 3:15 p.m. - 6:15 p.m.

      • Each teacher will post his/her curriculum calendar and/or syllabus on his/her website.

      • An online password is available for parents & students to access the online textbooks .

      • All students will be provided with a copy of the student handbook outlining all rules, expectations and procedures.


  • Set up meetings requested by parents to give suggestions and be part of the decision making about their child relating to the education of their child, and respond to the suggestions as soon as possible.

  • Coordinate parent involvement programs and activities with Head Start, Reading First, Early Reading First, Even Start, the Home Instruction Programs for Preschool Youngsters, the Parents as Teachers Program, and public preschool and other programs, and conduct other activities, such as parent resource centers.

  • All information about school and parent programs, meetings, and other activities is sent to the parents in an understandable language.

  • Provide other reasonable support for parental involvement activities as parents may request.

  • Provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports in a language such parents understand.